Paralegal

Paralegal | Real Estate & Transaction Support | NYC

Position Summary

We are seeking a highly organized, proactive Paralegal to serve as the primary in-house legal support in a growing platform. This role partners closely with development, commercial, and finance teams and coordinates day-to-day with outside counsel. It is a hands-on, fast-paced position ideal for someone comfortable operating independently, managing multiple workflows, and supporting real estate and transaction execution with strong attention to detail.

The Paralegal will support both project-level and portfolio-level matters, ensuring clean document execution, organized records, and reliable compliance tracking. Candidates with experience in development-stage real estate, energy, or infrastructure environments are especially well aligned.

Key Responsibilities

Transaction Support & Closing Execution

• Support project-level and portfolio-level transactions, including preparation of exhibits, schedules, and closing materials.
• Manage execution workflows for real estate and transaction documents, including signature packages, final versions, and filing readiness.
• Maintain document control to ensure version accuracy, audit-ready records, and consistent storage practices across matters.

Real Estate Document Management & Recording (NY / IL Focus)

• Coordinate recording of land agreements and related documents, including options, leases, easements, memoranda, amendments, and other instruments—primarily in NY and IL.
• Organize and track final filings, ensuring proper completion, receipt confirmation, and accessible recordkeeping.
• Maintain trackers of recorded documents and associated supporting materials.

Contract Administration & Compliance Tracking

• Track contract compliance obligations, including key dates, notices, extensions, insurance requirements, and payment obligations.
• Summarize key contract terms, obligations, and risks for internal stakeholders to support operational follow-through.
• Maintain centralized trackers and status reporting to ensure deadlines and deliverables are met consistently.

Entity Management (LLCs) & Corporate Maintenance

• Manage project-level LLC formation and maintenance, including EIN requests and annual compliance needs.
• Coordinate required corporate records, filings, and documentation to keep entities in good standing.
• Support internal stakeholders by keeping entity records accurate and easily accessible.

Title Support & External Coordination

• Support title processes including ordering title commitments and coordinating with title companies and counsel.
• Serve as a primary point of contact with outside counsel on real estate matters, ensuring efficient communication and clean handoffs.
• Help coordinate diligence workflows by organizing, distributing, and tracking requested materials.

Templates, SOPs & Process Improvement

• Maintain and improve legal templates, trackers, and SOPs to strengthen consistency and efficiency.
• Identify opportunities to streamline workflows, improve document hygiene, and reduce cycle time across transaction processes.

Required Qualifications

• 4–10 years of paralegal or legal support experience in real estate and/or commercial transactions.
• Proven experience managing transaction documentation, execution workflows, and closings.
• Strong contract administration skills, including compliance tracking and deadline management.
• Familiarity with real estate documentation and recording procedures.
• Highly organized, detail-oriented, and able to manage multiple workflows independently.
• Advanced Microsoft Word skills, including formatting, redlining, and version control.
• Strong written and verbal communication skills; comfortable coordinating with outside counsel.
• Experience working in a lean, fast-paced, or high-growth environment.

Preferred Qualifications

• Experience in energy, infrastructure, or development-stage real estate environments.
• Paralegal certificate (preferred, not required).
• Familiarity supporting title diligence and real estate closing processes across multiple jurisdictions.

Core Competencies

• Transaction execution discipline and document hygiene
• Strong organization, prioritization, and deadline management
• Contract compliance tracking and risk awareness
• Clear internal communication and outside counsel coordination
• High ownership and comfort working independently
• Process improvement mindset (templates, trackers, SOPs)

What Success Looks Like (First 90 Days)

• Establish reliable document control standards and improve consistency across trackers and filing systems.
• Take ownership of recording and compliance workflows for NY/IL land agreements with timely, accurate execution.
• Build strong working relationships with internal teams and outside counsel through clear communication and responsiveness.
• Improve visibility into key contract dates, notices, and deliverables—reducing risk of missed obligations.
• Identify and implement 2–3 workflow enhancements that reduce cycle time and improve transaction readiness.

How to Apply

Apply through this posting. Qualified candidates will be contacted regarding next steps.

File Under

Paralegal real estate transactions; in-house paralegal real estate; commercial transactions paralegal; real estate document recording NY IL; contract compliance tracking paralegal; transaction closing materials paralegal; LLC formation and maintenance paralegal; title commitment coordination paralegal; Microsoft Word redlining version control.