APPLICANT PRIVACY NOTICE
Last Updated: July 1, 2020
The purpose of this Applicant Privacy Notice (“Notice”) is to inform individuals who inquire about and/or apply for employment with Lyneer Staffing Solutions LLC, its subsidiaries and affiliates (“the Company” or “we” or “us”), of the categories of personal information we collect from applicants, through our “Site” and other avenues of submission, and the purposes for which we use such personal information (“Applicant Personal Information”). This notice is intended to comply with all applicable laws, such as the California Consumer Privacy Act. If any provision below conflicts with a legal requirement, then the Company will comply with the applicable law.
The Site is operated by the Company, in part, to support its recruitment efforts. The Site is not intended for distribution or use in any jurisdiction or country where such distribution or use would be contrary to local law or regulation. Also, this Site does not extend binding offers or terms or conditions of employment. Any employment offer that may result from your submitting information in response to a job opening listed on this Site is in accordance with the specific terms of that offer and is not based in any way on the description of the job on this Site. Except as otherwise prohibited by law, nothing on this Site shall be construed as a contract of employment or as a guarantee of continued employment or employment for any specific duration. Employment with the Company is “at will” and that generally cannot be modified by an employee or representative of the Company. This means if you are hired, either you or the Company can separate your employment at any time without notice or cause. It also means that your wages, hours, working conditions, compensation rate and other conditions and benefits of employment will be subject to change by the Company.
The Company operates in different locations across the United States. You understand and agree that, by applying through this Site for a particular position(s), your application also may be considered for other positions or other positions may be recommended to you based on your qualifications.
- Collection and Use of Applicant Personal Information
The Company collects, uses, and discloses Personal Information about job applicants for business purposes only and consistent with applicable laws. Where the Company discloses Personal Information to third parties, it does so for the same business purposes described below and, where appropriate, requires that such parties maintain its confidentiality and maintain appropriate systems and processes to ensure its security and protection.
We may collect and use the following categories of Personal Information about you to when you inquire about and/or apply for employment at the Company:
Category of Personal Information How we use it
Personal identifiers: such as your name, home and work address, personal and work telephone numbers, personal and work email addresses.
We will use this information to open and maintain applicant records and communicate with you regarding your interest in a job opportunity with us and our employer clients, your application for employment, or updates on your candidacy.
Employment-related information and qualifications: such as position applied for, previous job roles, education, awards, qualifications, certificates, licenses, financial relationships, compensation and salary information, and any other information you choose to provide in your resumes and/or applications. We will use this information to assess your suitability for a position at the Company and our employer clients, and conflict of interest reporting.
National identification information: such as your country of birth or the country where you are a registered national or citizen, and any visa or other right to work. We will use this information to determine your eligibility to work and fulfill our obligations to relevant government authorities.
Travel-related records: frequent flyer numbers, itineraries, flight, train, rental car, car service, hotel or other similar information. We will use this information to arrange or reimburse travel where you require travel to interview with us and employer clients, or in connection with your candidacy for employment, contact you during travel, as necessary with travel service providers, or in an emergency situation.
Results of background checks and screening: such as education verification and criminal records and driver’s license checks. We will use this to determine your suitability for certain job roles (to the extent permitted or required by law).
References: such as opinions and comments of any previous employers. We will use this to determine your suitability for certain job roles.
Protected classification characteristics under California or federal law: such as your ethnicity, religion and sexual orientation. We will use this to conduct equal opportunity and diversity monitoring where permitted or required by law.
Internet or other electronic network activity information. This category includes without limitation:
• all activity on the Company’s information systems, such as internet browsing history, search history, and email communications
• all activity on communications systems including phone calls, call logs, voice mails, text messages, chat logs, and app use Purposes listed above.
We are an equal employment opportunity employer. The Company’s policy is not to discriminate against any applicant or employee based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, and genetic information, or any other basis protected by applicable law. The Company also prohibits harassment of applicants or employees based on any of these protected categories.
When completing your application, we do not require, but you may voluntarily choose to provide, other information as part of your application. We would prefer that you avoid submitting the following sensitive information, except where such information is legally required, or needed for us to comply with our legal obligations and internal policies relating to diversity and anti-discrimination: medical or health conditions, family medical history, or genetic information.
Any information you submit must be true, complete, not misleading and you must have the lawful right to provide it. If not, this may lead to a rejection of your application during the application process or disciplinary action including immediate dismissal if you have been employed. If you intend to provide us with details of a reference or any other third party as part of your CV/résumé, it is your responsibility to obtain consent from that third party prior to passing the personal information to us. If you become an employee, any personal information that you submit may become part of your employment file and may be used for other employment/work-related purposes as permitted by local law.
To carry out the purposes outlined above, the Company may share information with third parties, such as background check vendors, third-party human resources and information technology vendors, cloud service providers, recruiting companies, outside legal counsel, and state or federal governmental agencies. In addition, by submitting your application and to the extent permitted by law, you authorize the Company to conduct its own investigation of your references, employment history and education, and authorize designated references and prior employers to provide the Company information related to my employment history and qualifications for the position for which you are applying, without prior notice. The Company may add to the categories of Applicant Personal Information it collects and the purposes it uses Applicant Personal Information. In that case, the Company will inform you.
By agreeing to this Statement, you agree to the transfer of Applicant Personal Information about you to countries outside your home country, including countries where data protection laws may differ from those of your home country. Statements here and elsewhere on the Site concerning the treatment of your information may not apply with respect to information already in the Company’s possession, such as information obtained by the Company in connection with your current or former employment at the Company, or information that is publicly available to the Company.
- Additional Purposes for Using Personal Information
In addition to the uses set forth above, the Company may use and share the categories of Personal Information identified:
• To comply with applicable legal and regulatory requests and obligations (including investigations).
• To establish or defend legal claims and allegations.
• For security or the prevention, detection, or investigation of fraud, suspected or actual illegal activity, or other misconduct.
• To seek advice from lawyers, auditors and other professional advisers.
- Data Retention
We are required to temporarily retain certain information relating to applicants applying for jobs. If there is no activity in relation to Applicant Personal Information, Company may remove it from its database, subject to Company’s data retention obligations and policies and any applicable legal or regulatory obligations or for the period of time permitted by local laws, for the purpose of considering whether your skills are suitable for other opportunities. Note that Company may delete personal information about you at any time (including your CV/résumé), without any reason. Therefore, please retain your own copy of the personal information provided to us.
The provision of personal information, including on the Site, is voluntary. Please note however that the failure to provide sufficient information may result in Company being unable to consider you for employment, promotion, transfer, or relocation. Please read this Statement carefully and specifically regarding our collection, retention, use, transfer and disclosure of Applicant Personal Information and the other provisions concerning your application as described in this Statement.
- Changes to Statement
We reserve the right to amend this Statement at any time without advance notice in order to address future developments of Company, the Site or changes in industry or legal trends. We will post the revised Statement on the Site or announce the change on the home page of the Site. You can determine when the Statement was revised by referring to the “Last Updated” legend on the top of this Statement. Any changes will become effective upon the posting of the revised Statement on the Site. By continuing to use the Site following such changes, you will be deemed to have agreed to such changes. If you do not agree with the terms of this Statement, in whole or part, you can choose to not continue to use the Site.
If you have any questions about this Notice, please contact Human Resources at (609) 883-6884 or email@example.com.